Papyrus Cloud – The Home Screen

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Library Statistics Panel

Directly below the menu bar, four summary counters give you an immediate view of your library's data. These figures are live — they update each time the page is loaded.

484

Members

529

Bibliographic Records

2,878

Stock Items

8

Items on Issue

Counter		What it shows
Members		The total number of active library members registered in the system
Bibliographic Records		The total number of catalogued titles (BRNs) across all publication types
Stock Items		The total number of individual physical copies registered in the system — one per accession number
Items on Issue		The number of items currently on loan to members — not yet returned

Below the statistics panel, a Most Popular Books section displays cover images of the most frequently borrowed titles over the last 90 days, giving you a quick view of reading trends in your library.

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For more detailed usage statistics, use All Reports or the dedicated Highest Readership Statistics and Highest Publication Usage Statistics pages available from the home screen.

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User Menu

Your name or email address appears in the top-right corner of the screen. Clicking it opens a drop-down menu with account and library management options.

Select Library Switch to a different library if your account has access to more than one. Only relevant for multi-library accounts.
Library Overview Returns you to the Home Screen from anywhere in the system.
My Profile Update your personal account details, including your name, email address, and password.
Library Account View and manage your library's subscription, licence, and billing information.
User Activity View a log of recent actions performed by system users — useful for auditing and troubleshooting.
Get Support Opens the Quick Start Guide and links to help resources and tutorial videos.
Book Reminders Triggers the sending of overdue reminder emails to members with items past their return date.
Log Out Signs you out of Papyrus Cloud. Always use this on shared or unattended computers to protect your library data.

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Always log out on shared computers. Papyrus Cloud does not automatically time out your session. If you leave a shared computer without logging out, another person could access your library data.

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Menu Bar

The menu bar runs across the top of every screen in Papyrus Cloud. It provides access to all functions of the system. Each top-level menu item expands to reveal a drop-down list of related screens and tools. The menus are described in full below.

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The menu items visible to a user depend on their access level, which is configured under Parameters → Users. Some screens — particularly under Parameters and Routines — may not be visible to all staff.

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OPAC — Online Public Access Catalogue

The OPAC is the public-facing catalogue search. Members and staff can use it to search for titles, browse reading lists, and locate items in the library. Papyrus Cloud offers five OPAC modes:

Advanced Search

Full search with filters for title, author, subject, publication type, and more

AI Search New

Natural language catalogue search powered by artificial intelligence

Simple Search

A streamlined single-field search — ideal for members and younger users

Reading Lists

Browse curated reading lists created by library staff

QR Code

Display or print a QR code that links directly to the OPAC for members to scan

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Members Menu

The Members menu contains all functions for managing the people registered to use your library.

Maintain Members

Add, update, and view individual member records by member number

Maintain All Members

Browse and manage the full membership list in a grid view

ID Photos & Labels

View, manage, and print member ID photos and library card labels

ID Photo Camera

Capture member ID photos directly using a connected webcam

Membership Fees

Record and manage membership fee payments

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Cataloguing Menu

The Cataloguing menu provides access to all tools for adding and managing bibliographic records and their physical stock. See the Quick Start Guide for a step-by-step introduction to EasyCAT.

EasyCAT

The recommended cataloguing tool — flexible, ISBN-enabled, suitable for all media types

QuickCAT

Basic cataloguing with Title, Author, and Subject only

FastCAT

Extended quick cataloguing with Publisher, Series, Shelf, and Price

AdvanceCAT

Full SA-MARC/US-MARC cataloguing with all 175 available fields

Barcode Labels

Generate and print barcode and spine labels for stock items

Interlibrary Loans

Manage loan requests between libraries

Stock Take

Conduct a physical stock audit by scanning or entering accession numbers

Stock Take Enquiry

View and report on the results of a stock take

Reading Lists

Create and maintain curated reading lists for display in the OPAC

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Circulation Menu

The Circulation menu covers all day-to-day lending operations — issuing and returning items, managing overdues and fines, and processing reservations.

Front Desk

The main circulation screen for issuing and returning items to and from members

Overdues

View and manage items not returned by their due date

Outstanding Fines

View and process unpaid fines across all members

Transaction Summary

A summary report of all circulation transactions for a selected period

My Issues

View the current loans of a specific member

Bespeaks / Reservations

View and manage item reservations placed by members

Bespeak an Item

Place a reservation on a specific stock item on behalf of a member

Bulk Returns

Return all outstanding items for a member in a single operation

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Textbooks Menu

The Textbooks menu provides a dedicated workflow for schools that issue textbooks to learners at the start of each year and collect them at the end. This operates separately from the standard circulation workflow and is designed for bulk issuing and tracking of textbook sets.

Textbook Help

Dedicated help and guidance for the textbook management workflow

Textbook Settings

Configure textbook parameters — grades, subjects, and issue rules

Textbooks

Issue, return, and manage textbooks by grade and subject

Textbook Summary

Overview report of textbook stock and issue status

Textbook Report

Detailed textbook report by grade, subject, or individual member

Textbook Import

Import a textbook list from a spreadsheet or external system

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The Textbooks module is primarily designed for school libraries. For colleges and other institutions that do not issue textbooks to learners, this menu may not be relevant.

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Routines Menu

The Routines menu contains bulk operations and maintenance tools that are typically run periodically rather than daily. It is grouped into three sub-menus.

Member Routines

Import Members

Import a new member list from a CSV or spreadsheet file

Promote Members

Move members from one Member Type to another in bulk — e.g. at the start of a new school year

Renumber Member

Assign a new member number to an existing member record

Import Photos

Bulk-import member ID photos from a folder of image files

Import D6+

Import members directly from the D6+ school administration system

Import Adam

Import members from the Adam school administration system

Import Engage

Import members from the Engage school administration system

Import Wonde

Import members via Wonde integration — a UK school MIS connector

BRN Routines

Update BRNs

Bulk-update fields across multiple bibliographic records

Merge BRNs

Consolidate duplicate catalogue records into a single BRN

Weed out BRNs

Identify and remove outdated or unwanted catalogue records

Import BRNs

Bulk-import bibliographic records from an external data source

Browse BRNs

Browse and search all bibliographic records in a grid view

Browse Master BRNs

Browse the shared master catalogue across all connected libraries

Browse Stock Status

View the current status of all stock items — on shelf, on loan, missing, etc.

ARN Routines

Maintain ARNs

Manage Authority Reference Numbers — the controlled vocabulary for authors, subjects, series, and publishers

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Parameters Menu

The Parameters menu contains all system configuration settings. These are typically set up when the library is first configured and reviewed periodically. Changes here affect the behaviour of the entire system. It is grouped into three sub-menus. For a full reference covering all 15 parameter screens, their purpose, setup order, and how they interrelate, see the Parameters Complete Reference.

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Parameters should only be changed by the library administrator. Incorrect settings can affect borrowing rules, fine calculations, and email notifications across the entire library.

General Parameters

Global Parameters

Core system-wide settings including library name, next member number, and default member type

System Dates

Configure the current academic or library year dates

Holidays

Define public holidays and school holidays so they are excluded from loan period and fine calculations

Users

Add, update, and manage staff user accounts and their access levels

Locations

Define physical library locations for multi-site libraries (requires multi-site licence)

Barcode Settings

Configure the starting number, format, and prefix for automatically generated barcodes

Email Settings

Configure the email server settings used for overdue notices and member communications

Member Parameters

Member Types

Define the member types used by your library and their associated borrowing rules

Publication Parameters

Publication Types

Define the types of media in your catalogue (e.g. Fiction, Non-Fiction, DVD, Reference)

Publication Templates

Create cataloguing templates to pre-fill common fields for specific publication types

Stock Status

Define the status codes used to describe the condition or availability of stock items (e.g. Available, Lost, Withdrawn)

Fine Types

Configure fine rates applied to overdue items by publication type

Privileges

Set publication-type-specific borrowing rules that override the member type defaults

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Reports and Graphs

Two dedicated menu items provide access to the full reporting suite:

Menu item		Description
All Reports		A comprehensive list of available reports covering members, stock, circulation, overdues, and more. Reports are displayed on screen and can be exported to PDF, Excel, or other formats.
All Graphs		Visual charts and graphs showing library usage trends, readership statistics, and stock analysis.

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The Highest Readership Statistics and Highest Publication Usage Statistics shortcuts on the Home Screen give you quick access to the most commonly needed usage reports without navigating through All Reports.

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Licence and Version Details

Below the library statistics, the Home Screen shows your current licence information.

Field	Description
Papyrus Version	The edition and subscription type of your licence (e.g. Cloud Version – Standard – Annual Subscription)
Users	The number of staff user accounts included in your current licence
Licence Valid Until	The expiry date of your current subscription. Renew before this date to avoid interruption of service.

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If your licence is approaching its expiry date, click Upgrade subscription and Licence Details on the Home Screen to renew, or contact support@papyruscloud.org.

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New Features

The New Features section on the Home Screen highlights the latest additions and improvements to Papyrus Cloud. Current features include:

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Master BRN Features

A shared master catalogue that links identical titles across multiple libraries, reducing duplicate cataloguing effort.
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Papyrus Mobile App

A companion app available for iOS (Apple App Store) and Android (Google Play Store), allowing members to search the catalogue and view their loans from their phone.
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AI-Powered OPAC Search

Members can search the catalogue using natural language — asking questions rather than typing keywords — powered by artificial intelligence.
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Merge BRNs

Consolidate duplicate catalogue records into a single record, keeping all associated stock items and circulation history intact.
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Wonde Integration

Import and synchronise member data directly from Wonde — a school Management Information System (MIS) connector used widely in the UK.
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Readership and Usage Statistics

Dedicated pages showing the most-borrowed books by member and by title, with historical trend data.
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Textbook Management

A full textbook issuing and return workflow for schools, separate from the standard library circulation process.

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The New Features section is updated by Papyrus Cloud as new functionality is released. Check the Home Screen regularly for announcements.